VEHICLE MAINTENANCE SYSTEM (VMS)

Distinctive Systems VMS is a vehicle maintenance system specially designed for bus operators. Developed using Microsoft Visual Studio and based on the Microsoft SQL Server 2000 database engine, VMS is a client/server system powerful enough for even the largest operators. Despite the power of the system, because our pricing structure takes account of fleet size, VMS is still a very attractive proposition for the smaller operator. Whilst optimized for truck and bus operators, VMS is also ideal for use with any operator maintained fleet of specialized vehicles, vans or cars.

VMS allows an unlimited number of activities to be assigned to a given vehicle make and model, with each consisting of any number of user definable preventative maintenance items and statutory safety inspections. Each vehicle has its own activity cycle that defines the order in which services and inspections are to be carried out with intervals in days, miles, hours or fixed dates as appropriate. Activities become scheduled activities when they are assigned to a date, this can be done either individually or automatically up to any date in the future.

VMS includes a comprehensive defect recording system. A defect goes forwards to become an unscheduled activity which can either be assigned to its own date and time, or be attached to an existing scheduled activity.

VMS also includes a graphical bay planner for allocating scheduled and unscheduled activities into workshop, paint shop or cleaning bays. Activities can be moved to a different bay or time using drag and drop. The highly visual graphical presentation makes the optimization of resources especially easy.

VMS consists of a central Vehicle Maintenance module plus optional modules for Inventory, Accounts Payable, Invoicing and Accounts Receivable.

Our motorcoach industry clients can also link VMS to Coach Manager CBS our SQL Server 2000 based charter booking system.

SQL Server 2000 is part of the Microsoft .Net Platform and is an industrial strength database engine designed to handle hundreds of simultaneous users. It delivers stunning performance with unparalleled reliability and security. It is designed for systems that are in constant use under the most demanding circumstances.

VMS can be used with Microsoft SQL Server 2000 (Standard or Enterprise) or with Microsoft Small Business Server 2000/2003 either of which must be purchased separately. Alternatively, all but the largest operators can use it with the royalty free Microsoft SQL Server 2000 Desktop Engine (MSDE 2000) which is included with the system.

VMS runs on Windows Server 2003, Windows XP, Windows 2000, Windows NT 4.0, Windows ME and Windows 95/98.

Click to view screenshots of VEHICLE MAINTENANCE SYSTEM (VMS)

Planner

• Planner showing Available From and Required By times for an unallocated Activity 
  
• Planner showing Available From and Required By for an allocated Activity 
  
• Planner Grid 
  
• Planner Grid - Employee Log Entry Warning Check 
  
• Planner Grid - Employee Allocation Warning Check 
  
• Planner Grid - Non Bay Activities 
  

Vehicles

• Vehicle Basic Information 
  
• Vehicle Detailed Information 
  
• Vehicle Licence/Test Information 
  
• Vehicle Financial Information 
  
• Vehicle Definable Data Setup 
  
• User Definable Data Titles 
  
• Vehicle Activity Cycle 
  
• Vehicle Grids 
  
• Schedule Fixed Dates 
  

Employees

• Employee Information 
  
• Employee Skills 
  
• Employees Hourly Rate Information 
  
• Reports Including User Defined Report 
  
• User Definable Report Structure 
  
• User Defined Report 
  
• User Definable Employee Log 
  
• Hourly Rate Titles Setup 
  

Defects

• Defects Information 
  
• Defects Statutory Information 
  
• Defects Setup 
  
• Defect Types and Descriptions 
  
• Vehicle Defect Data Grid 
  
• Rapid Input of Nil Defects 
  
• Vehicle Nil Defects Data Grid 
  
• Statutory Safety Inspections - Reasons for Failure Setup 
  

Accidents/Incidents

• Accident/Incident Basic Information 
  
• Accident/Incident Detailed Information 
  
• Third Party Details 
  
• Accident and Incident Data Grid 
  

Vehicle Fuel Usage

• Vehicle Fuel Usage Input 
  
• Vehicle Fuel Usage Data Grid 
  

Activities

• Activities Basic Information 
  
• Activities Makes and Models 
  
• Activities Maintenance Items 
  
• Activities Safety Inspection Items 
  
• Activities Cost Information 
  
• Activities Parts Information 
  
• Activities Skills Requirements 
  
• Activities Bay Facilities Requirements 
  
• Activities User Definable Data Titles 
  

Scheduled Activities

• Scheduled Activities Basic Information 
  
• Scheduled Activities Maintenance Items 
  
• Scheduled Activities Safety Inspection Items 
  
• Scheduled Activities Cost Information 
  
• Scheduled Activities Parts Information 
  
• Scheduled Activities Bay Facility Requirements 
  
• Scheduled Activities Work Carried Out Information 
  
• Scheduled Activities User Definable Maintenance Data 
  

Unscheduled Activities

• Unscheduled Activities Basic Information 
  
• Unscheduled Activities Attached Defects 
  
• Unscheduled Activities Attached Accidents 
  
• Unscheduled Activities Maintenance Items 
  
• Unscheduled Activities Safety Inspection Items 
  
• Unscheduled Activities Costs Information 
  
• Unscheduled Activities Parts Information 
  
• Unscheduled Activities Bay Facility Requirements 
  
• Unscheduled Activities Work Carried Out Information 
  
• Unscheduled Activities User Definable Maintenance Data 
  

Workshop Optimizer

• Workshop Optimizer 
  

Scheduled Activities - Six Month View

• Scheduled Activities - Six Month View 
  

Job Cards

• Job Card (Scheduled Activity) 
  
• Job Card (Unscheduled Activity) 
  

Accounts Payable & Inventory

• Supplier Details 
  
• Parts Details 
  

Accounts Receivable & Invoicing (SCREENSHOTS COMING SOON)

Setup/Administration

• Setup Structure 
  
• Setup of Vehicles Makes and Models 
  
• Scheduled Backup Facility 
  
• SQL Server Configuration 
  

Note: These screenshots are best viewed on a 1024 x 768 or larger screen