Paradigm Transportation Suite (PTS)

PTS is designed to significantly reduce the high labor cost of processing driver trip reports and streamline driver and fleet management reporting. PTS captures all the data recorded by drivers on charter, contract, line-run or internal trips including accounting of driver advances and expenses, fuel purchases by state, daily mileage by state and type of travel and payroll information.

PTS currently consists of the following modules:

• Business Intelligence
  Enables the user to easily extract meaningful information from the nuggets of insight that are buried in the tons of data that we have at our disposal.
  
  The Business Intelligence (BI) module includes a robust Crystal Reporting engine with the ability to create user-defined parameters for existing reports on the fly without accessing the Crystal Report Designer to modify parameters or the need to create additional reports. In addition, flash reports are available that allow the user to drill-down to relevant detail. Reporting includes common industry key performance indicators and management reporting utilizing data from Microsoft Dynamics GP, Paradigm Transportation Suite, and Distinctive Systems Ltd. Charter Booking System (CBS) and Vehicle Maintenance System (VMS) applications. PTS offers standard reporting for Drivers, Advances and Expenses, Payroll and Vehicle Mileage by Vehicle or State. Other reports include vehicle usage and availability, and revenue-based reports such as revenue per day, mile, vehicle and client. There is also a Daily Business Report that presents revenue earned based on completed movements and analysis of monies received. CBS Charter Profit & Loss presents an analysis of revenue and expenses by charter/line-run movement.
  
  
• Driver Accounting & Trip Reporting
  Frees operators from the drudgery of paperwork and enables them to focus on mission critical activities.
  
  The Driver Accounting & Trip Reporting (DATR) module focuses on driver accounting from advance management through trip completion including expenses incurred and payroll data capture; mileage recorded for reporting with IFTA; and the capacity to manage and extract data to integrate to in-house payroll systems or payroll services. The Driver Accounting & Trip Reporting module offers the ability to generate data sources for general ledger, accounts payable and payroll information. A seamless link to the Distinctive Systems CBS system offers the capacity to track all costs incurred in a movement and the ability to charge-back expenses to clients at a pre-defined billing rate or the ability to markup by percentage. Another seamless link to Distinctive Systems VMS is available to update vehicle odometer readings which trigger scheduled vehicle maintenance. The Driver Accounting & Trip Reporting module includes many standard reports and the ability to add your own by leveraging the Crystal Reporting engine. Track true profitability by movement with the Driver Accounting & Trip Reporting module.
  
  
• Fuel Tank & Pump Management
  Track fuel and fluids so that you can analyze your costs and protect yourself against fuel management problems.
  
  The Fuel Tank & Pump Management module provides the ability to manage on-site tank capacity, and reconcile each tank per shift to monitor for fuel loss or leakage. Transactions include tank stick readings, tank deliveries, pump meter readings, and vehicle usage per pump, including vehicle fluid usage during re-fueling. The Fuel Tank & Pump Management module also leverages the Crystal Reporting engine and includes many standard reports with the ability to add your own.
  
  
• Rate Management
  Provides an easy way to create employee pay rate schedules.
  
  The PTS Rate Management (RM) module easily creates employee pay rate schedules which allows for pay rates to be specified and grouped by Contract, Booking Type or Employee Type. A structure can be setup to specify pay rates based on length of service along with range of time for which the pay rate is effective. PTS RM will automatically roll-down the current pay rates to be utilized by PTS DATR Trip Reporting and Employee Time worked.
  
  
• CBS/VMS GL Integration Tool
  This tool is a data extract utility which can be used to integrate data into an external ERP/General Ledger application.
  
  The PTS CBS/VMS GL integration tool will extract invoice, payment and other AR data in relation to charters and contracts, to a staging area in which an integration can be created to import the data into your general ledger. The integration tool tracks which records have been extracted to ensure there is no duplication of data. It also provides a date cut off, allowing for accurate month end closings. The data can be extracted in detail or in summary allowing for flexibility in reporting. Reports such as GL Summary are provided to display extracted data. Integration routines are available for Microsoft Dynamics GP, and Sage ACCPAC.